Do you like things to be organized and orderly? Do you thrive using post-its and to-do lists? Is colour-coding your past time of choice? If so, we might have the job for you!
We are currently seeking a contract event & administrative assistant to join our team in Calgary, AB. We ask that the candidate be available for 30-40 hours per week for this position, starting immediately.
The ideal candidate for this position is a highly organized, detail-oriented and self-motivated individual, who thrives in a dynamic and entrepreneurial environment. The successful candidate will need to be able to manage multiple tasks and deadlines while remaining cool under pressure, working in a very self-directed environment.
If you are an individual who takes pride in their work, is motivated to contribute and is passionate about making their mark in the events industry, you should apply!
We want someone who is ready to learn, willing to roll up their sleeves and is ready to be part of something great!
Projects will vary significantly and you will be asked to support the Spark team with administrative event duties, coordinating event details and being on-site to assist with delivery of events.
Duties of the position include:
Oversee all aspects of office coordination + management
Perform general clerical duties including shipping, copying, faxing, mailing + filing
Provide administrative support to management + other staff as required
Assist with searching for venues + vendors for events
Responsible for maintaining client event lists + databases
Creating, preparing and distributing meeting minutes or supporting documents
Coordinating guest lists + assisting with creating event badges
Providing registration support, record tracking + administrative registration support
Assists with event planning duties including liaising with speakers, sponsors, vendors, etc.
Provide direct support to the President of the organization as an assistant
Assist with the execution of events as an on-site staff
Other administrative duties as required
Experience & qualifications:
Post-secondary degree or diploma
General knowledge and interest of the event planning industry
Exemplary interpersonal and communication skills – both written and verbal
Able and willing to work flexible hours including weekends and evenings
Class 5 drivers license and access to a vehicle as travel may be required
Technical qualifications:
Knowledge of MS Office Suite skills including Word, Excel, Power Point and Outlook
Experience with any event management or registration tools would be an asset
Benefits:
Ability to work from home and flexible 30-40 hour work week (hours are negotiable)
Competitive compensation at $20.00/hr. (negotiable based on experience)
Potential extension of the contract to a full-time or permanent position within the firm
To apply, submit your cover letter & resume here by July 19, 2019.
